Board Member Resources
Empowering HOA Boards with Tools, Insights & Support
Paramount Association Management provides HOA board members with access to essential tools, detailed information, and responsive support. Our goal is to make your role as seamless and efficient as possible, while helping you make informed decisions for your community.
Board Access and Communication
- Secure access to pay dues, download forms, and view governing documents
- Full access to financial reports, meeting minutes, and association records
- Text communication available for board members who prefer it over email
- Alternate communication solutions available for those who want to avoid excessive emails
Board Education and Support
- Ongoing education about updates in HOA legislation
- Attendance and preparation support for annual and board meetings
- Recommendations and insights to support community improvements
- Assistance with any board-related requests, with a focus on prompt and thorough service
Financial and Collection Services
- Full-service collections, including in-house claims and payment plan options as requested by the board
- Prompt responses to board accounting questions, Monday through Friday from 9 AM to 5 PM
- Access to current and comprehensive financial statements and reports
Vendor and Project Oversight
- Bid coordination and submission of vendor proposals for board approval
- Oversight of vendor relationships and service performance
- Transparent and responsive communication around all vendor and contract matters
Documents
Understanding Board Member Roles
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President
The President of an HOA Board serves as the chief executive officer of the association, responsible for overseeing the overall operations and ensuring the board functions effectively. This role involves presiding over board meetings, setting agendas (often with input from other board members), and acting as the primary liaison between homeowners, board members, and any management companies. The President is also typically the public face of the HOA and may be required to make executive decisions when urgent matters arise. Leadership, communication, and organizational skills are essential in this role to guide the board and represent the community's best interests. -
Vice President
The Vice President supports the President and is typically the second-in-command on the HOA Board. This role includes stepping in to fulfill the President’s duties in their absence, such as leading meetings or signing official documents. The Vice President may also take on special projects or lead committees, helping to share the leadership responsibilities and maintain momentum on key initiatives. While the specific duties can vary depending on the board’s structure, the Vice President plays a crucial role in ensuring continuity and stability in board leadership. -
Secretary
The Secretary of the HOA Board is responsible for maintaining accurate and complete records of the association’s activities and decisions. This includes taking and distributing meeting minutes, organizing official documents, handling correspondence, and ensuring compliance with legal record-keeping requirements. The Secretary often manages the logistics of meetings, including notifying members and distributing agendas and minutes. Attention to detail and strong organizational skills are critical, as the Secretary ensures the board’s actions are transparent and properly documented. -
Treasurer
The Treasurer oversees the financial health of the HOA, managing budgets, tracking expenses, and ensuring all financial practices are transparent and in accordance with governing documents and applicable laws. This role includes preparing financial reports, working with accountants or bookkeepers, overseeing billing and collections, and helping to plan for long-term financial needs such as reserve funding. The Treasurer plays a key role in building homeowner trust by promoting responsible fiscal management and helping the board make informed financial decisions.